Privacy Notice

1. Scope

This notice describes the information collected by this website, which is operated by the Guild of Evil, an unincorporated nonprofit association organized under the laws of the State of Wisconsin. It applies to visitors, applicants and members. It does not apply to any other website, service or correspondence.

2. Information collected

2.1. From applicants using the membership petition form: the name supplied, the email address supplied, and the answers supplied to the questions presented on that form.

2.2. From applicants using the referral form: the name supplied, the monniker supplied, the email address supplied, the contact identifier and contact method supplied, the answers supplied to the questions presented on that form, and the referral code presented.

2.3. Where a form requires agreement to one or more governing documents, the following are recorded at the time of agreement: the complete text of each document as it stood at that time, a cryptographic digest of that text, the name typed as signature, the date and time, the network address from which the submission was made, and the browser identification string transmitted by the submitting device.

2.4. From members: the account name chosen, the password in hashed form, the configuration of the second authentication factor, the biographical text entered, the written contributions made, and the record of which other members' pages the member has elected to follow.

2.5. Of each message sent by the site: the recipient address, the subject line, the time, and whether the mail server accepted it. The body of such messages is not retained.

2.6. Automatically, in the course of operation: the network address and the time associated with failed authentication attempts, rejected authentication codes, and unrecognized referral codes. These records are used to identify and restrict abusive access.

3. Purpose of collection

3.1. To assess applications for membership.

3.2. To administer membership, including the maintenance of the roster and the operation of the site's functions.

3.3. To evidence agreement to the governing documents, in the form those documents took at the time agreement was given.

3.4. To maintain the association's institutional record.

3.5. To protect the site against unauthorized access.

4. Retention

4.1. Information is retained indefinitely. The association's governing practice is that records are permanent.

4.2. Membership records are not deleted upon cessation of membership. Such records are marked to reflect the change in status and retained.

4.3. Entries in the association's log cannot be amended or withdrawn. A correction is recorded as an additional entry.

4.4. Applications that are declined are retained on the same basis as those that are accepted.

5. Disclosure

5.1. Information is not sold, rented, exchanged or otherwise made available to any third party for any purpose.

5.2. Electronic mail sent by the site is transmitted through a mail server operated on the association's behalf. The contents of such messages are limited to acknowledgements of submissions received, advancement and enrollment links, password recovery links, and notices of changes to a member's standing.

5.3. Information may be disclosed where disclosure is required by law.

6. Access within the association

6.1. Applications, the full log, and all records described in section 2 are available to the Occupant and to members holding the applicable administrative capability.

6.2. The roster, member pages and members' written contributions are available to members who have authenticated.

6.3. The association's public record of acts uses monnikers and does not disclose legal names, referral codes, application identifiers or the reasons for any decision.

6.4. Applicants are not identified in that record prior to admission.

7. Cookies and similar technologies

7.1. The site sets a session cookie upon authentication and a cookie used to prevent cross-site request forgery. Both are necessary for the operation of the site.

7.2. The site does not use analytics services, advertising services, tracking pixels, or any resource loaded from a third-party domain.

8. Security

8.1. Connections to the site are encrypted in transit.

8.2. Passwords are stored in hashed form and are not recoverable by the association.

8.3. A second authentication factor is required of all accounts.

8.4. No method of transmission or storage is entirely secure, and no assurance to the contrary is given.

9. Choices available to members

9.1. A member may request that notices of changes to standing not be sent by electronic mail. The underlying acts continue to be recorded.

9.2. A member may edit their biographical text and their written contributions at any time.

9.3. Requests for correction should be directed to the Occupant. Corrections are effected by additional entry in accordance with section 4.3.

9.4. Deletion of records is not available. See section 4.

10. Persons under lawful age

Membership is open only to individuals of lawful age. The site is not directed to children, and information is not knowingly collected from them.

11. Changes to this notice

This notice may be amended at any time. The effective date above indicates the date of the current version.

12. Contact

Enquiries concerning this notice may be directed to the Occupant at occupant@guildofevil.com.